Office & Admin Assistant

Office & Admin Assistant

We are looking for an Office & Admin Assistant to ensure the smooth day-to-day operation of a dynamic Barcelona-based office. You will play a key role in maintaining an organized, welcoming environment while supporting administrative, logistical, and team experience initiatives. This position suits someone proactive, detail-oriented, and comfortable working across multiple functions.

Responsibilities

• Maintain the office space organized, fully equipped, and welcoming for employees and visitors.

• Coordinate with suppliers, building management, cleaning services, and external vendors.

• Manage office supplies, equipment, and IT logistics including laptops, accessories, and onboarding materials.

• Support scheduling activities such as calendar coordination, travel arrangements, accommodation, and expense tracking.

• Process invoices, purchase orders, and assist with basic bookkeeping tasks alongside the Finance team.

• Organize team events, onboarding activities, and internal initiatives to enhance team experience.

Requirements

• 1–3 years of experience in office management, administrative support, or similar roles.

• Fluency in Spanish and English, both written and spoken.

• Strong organizational skills with the ability to manage multiple priorities effectively.

• Experience using tools such as Google Workspace or Microsoft 365, Slack, Notion, or expense management platforms.

• High level of attention to detail, proactivity, and ability to handle confidential information professionally.

• Valuable: Experience in startup or SaaS environments, familiarity with HR or accounting tools, and event planning experience.

Benefits

• Salary range: Up to 26k

• Private health insurance.

• Annual learning and development budget.

• Regular team events, offsites, and team-building activities.

If you believe you are the ideal candidate for the Office & Admin Assistant role, do not hesitate to apply to the offer with your LinkedIn profile or uploading your CV.

We will contact you very soon!

Truthfully, your People Partner